Administrative Assistant

  • Responsible for maintaining office filing and recordkeeping systems.
  • Enter, edit, and retrieve data as required by the executive management.
  • Process forms given by the executive management.
  • Arrange mail outs and courier distributions.
  • Prepare purchase requisitions for executive office, receive purchase requisition from clinics, get quotations, negotiate on the quotations and forward the executive officer for approval.
  • Process online supply orders; maintains databases, records, confidential files and other related information for foundation needs.
  • Setup and arrange meetings as directed by executive management.
  • Attend the meetings and note the meeting minutes.
  • Prepare action plan after each meeting and share with the meeting attendees.
  • Prepare in-office memos and forward it to executive management for review.
  • Send the memos to the target staff after approval.
  • Produce letters, spreadsheets, and agendas for the meeting, rough draft, or oral instructions.
  • Answer and route telephone calls.
  • Convey information both orally and in writing; answers inquiries from patients, staff, and other clients regarding organization business, rules, regulations, policies and procedures
  • Acts as executive office receptionist by greeting and directing visitors; schedule and coordinate meetings for supervisor; provide materials, and initiates requests for information when required.
  • Coordinate and prepare for meetings and special events by assisting with registrations, payments, and confirmation, arranging meeting space, and arranging for refreshments and necessary equipment.
  • Duplicate, sort and distribute various documents.
  • Prepares bulk mailings for the office as directed by executive management;
  • Maintain executive management calendars.
  • Coordinates and confirm conference room reservation schedules.
  • Send, receive and distribute faxes and e-mail; sorts, distributes, and redirect mail; maintain inventory of office supplies and order as necessary.
  • Operate standard office equipment.

Childrens Clinic - Now Open - Ibn Sina Clinic

Wilcrest Community Medical Center

11226 S. Wilcrest Dr.
Houston, TX 77099
Phone: 281-977-7462
Fax: 281-977-7472
Clinic Hours:
Mon – Sat 8:00 am – 5:00 pm
(accepts patients till 4 pm)
No appointment needed

Wilcrest Community Dental Center
11226 S. Wilcrest Dr.
Houston, TX 77099

Phone: 281-977-7462
Fax: 281-977-7472
Clinic Hours:
Mon – Fri 9:00 am - 5:00 pm
Sat 8:00 am – 1:00 pm

By appointment Only

Clear Lake Community Medical Center
15132 Old Galveston Rd (Hwy 3)
Houston, TX 77598

Phone: 281-990-7462
Fax: 281-990-7465
Clinic Hours:
Mon – Fri 9:00 am – 5:00 pm (accepts patients till 4 pm)
Sat 9:00 am – 1:00 pm

No appointment needed

Clear Lake Community Dental Center
15132 Old Galveston Rd (Hwy 3)
Houston, TX 77598

Phone: 281-990-7462
Fax: 281-990-7465
Clinic Hours:
Mon – Thu 9:00 am – 5:00 pm
Fri Closed
Sat 9:00 am – 1:00 pm

By appointment Only

Wilcrest Children's Clinic
11220 South Wilcrest Dr.
Houston, TX 77099

Phone: 281-495-7462
Fax: 281-495-7464
Clinic Hours:
Mon – Sat 9:00 am – 5:00 pm

Call to schedule an appointments and Walk in Welcome.

Beaumont / Port Arthur Community Medical Center:
8599 Ninth Ave
Port Arthur, TX 77642

Phone: 409-724-7462 | 409-724-7463
Fax: 409-724-7464
Clinic Hours:
Mon – Fri 9:00 am – 5:00 pm

No appointment needed

South Post Oak Community Medical Center:
16345 S. Post Oak Road
Houston, TX 77053

Phone: 281-438-7462
Fax: 281-437-1865
Clinic Hours: Mon – Fri 9:00 am – 5:00 pm
Call to schedule an appointment - Walk-in Welcome

South Post Oak Community Dental Center:
16345 S. Post Oak Road, Houston, TX 77053
Phone: 281-438-7462
Fax: 281-437-1865
Clinic Hours: Mon – Fri 9:00 am – 5:00 pm
Call to schedule an appointments and Walk in Welcome.
Alternate Saturdays 8:00 - 1:00 pm - By appointment only

North Shepherd Community Medical Center
5012 North Shepherd Drive, Houston, TX 77018
Phone: 713-695-7462
Fax: 713-699-3470
Clinic Hours:
Mon – Fri 10:00 am – 2:00 pm

Call to schedule an appointment - Walk-in Welcome

North Shepherd Dental Clinic
5012 North Shepherd Drive, Houston, TX 77018
Phone: 713-695-7462
Fax: 713-699-3470
Clinic Hours:
Mon & Wed 9:00 am – 3:00 pm
Tue & Thurs 9:00 am - 5:00 pm

Call to schedule an appointment - Walk-in Welcome

Alternate Saturdays 8:00 am - 1:00 pm - By appointment only.